ZASSETBOOKER
With ZAsset Booker
booking your company
resources is quick
and easy
Companies are moving
towards employee
engagement and
attracting new talent.
Well-being, aspirations
and passions are aspects that
have now become an integral part
of the working domain, this is why
many companies have started to
enrich their benefits, introducing
wellness and welfare initiatives
and new ways of working, like Smart
Working and Coworking areas or
employees and external collaborators.
Assets, services and
space sharing.
Different processes and users.
What’s the most efficient
way to manage them?
With ZAsset Booker the user can easily book the
necessary company resources.
A new way of managing assets, services and
spaces that addresses the need to adopt more
dynamic and flexible organisational and
technological models.
A SINGLE SOLUTION
FOR BOOKING ASSETS, SERVICES AND SPACES
1. DEFINE AND ASSIGN ASSETS,
SERVICES AND SPACES
Define the different types of assets,
services and workspaces within the
company, match them to specific
user groups that have booking au-
thorisation and assign them accor-
ding to the type of activity. What’s
more, the “Map Manager” module
offers the administrator a smarter
way of managing maps and the asso-
ciated assets, automating the entire
process of definition of the resources
available to the company and loading
layout maps.
2. MANAGE RESERVATIONS ON A
SINGLE PLATFORM
You can enter and manage reserva-
tions at any time, wherever you are,
from your desktop or mobile app,
both as an end user in self-service
mode or as the supervisor of a gi-
ven process. Bookings are confirmed
using specific check-in and check-out
functions.
3. ANALYSE AND MONITOR DATA
View data on:
• availability and capacity thresholds
• occupancy and capacity levels of
the various spaces
• actual usage levels of the spaces,
thanks to check-in/out confirmation
• missed check-in/out
• cancellation incidence
• peak level analysis of asset usage
forecasts versus effective use
• inefficiencies and resources that
are never or rarely used
• weekly usage trends
• comparisons by week, month, etc.
How does it work?
NUMEROUS FIELDS
OF APPLICATION
SMART OFFICES
and COWORKING
PARKING SPACES
LOCKERS
MANAGEMENT
WELLNESS
SERVICES
EVENTS
FOOD
& BEVERAGE
SERVICES
AND EQUIPMENT
Even from your mobile, and with voice control!
With the App ZAsset Booker
you can book everything you
need in just a few easy steps.
A customised dashboard
gathers and displays all of your
current and future bookings.
Users can look up additional
information on the asset and view
the location of the booked resource
on the company floor plan.
And with Zed,
your voice assistant,
the booking process
becomes even smarter!
Book desks, halls, parking spaces and
other related services simply and instantly
via chat or send a voice message to ZED.
It only takes a second!
Hi Zed, book me a desk
in Polenghi for tomorrow
In which area/floor?
3rd floor, Research and development
I have found an available desk in:
Polenghi
3rd floor - Research and development
Date/time:
27/04/2022
(08:30 -17.30)
The following resource (Desk):
Desk 0109
Do you want to proceed?
...
...
...
...
ORGANISATION OF
PARKING SPACES AND SHARED VEHICLES
PARKING
SPACES
CARS
ELECTRIC
CHARGING
STATIONS
With ZAsset Booker
you can allocate
parking spaces and vehicles
to employees and/or
third-party users including:
On-site arrival:
park in the selected
space or book a
company vehicle
or the service you need
THE ZASSET BOOKER
USER JOURNEY
MOTORBIKES
BICYCLES
E-BIKES
SCOOTERS
ENTER THE COMPANY
Through integration with Zucchetti’s
or third-party access control software,
employees and visitors access the
building and business areas based
on their booking. This ensures a
better user experience and
increased safety of company
assets and people.
Reservation check-in/out after
entering the company premises.
Users can activate automatic check-in for the booking
once they have entered the company premises.
The automation process is based on the various entry
stages, i.e entry through turnstiles or the App, badge
scanner or time stamp of the user’s attendance stam-
ping from the terminal.
INSTANT BOOKING
OF THE WORKSTATION VIA THE DESK PANEL
Instant booking
of the workstation
via the Desk Panel
You have just arrived in the office and want to qui-
ckly occupy the first available desk.
With ZAsset Booker you can instantly book the
workstation via the Desk Panel, the device installed
on each workstation that, thanks to its LEDs, signals
at a glance whether the workstation is free, waiting
for check-in or occupied.
Workstation Check-in/out
via QR code
With ZAsset Booker you can check-in or instantly
book workstations from your smartphone by scanning
the QR Code from customizable labels, e.g. colour,
logo, asset information, etc.
With Room Display
you can check the
availability of the
room at a glance!
Book your meeting space
with ease
ZAsset Booker is integrated with
Room Display, a touchscreen device
installed at the entrance of the
meeting room or hall, which allows
an optimised and interactive
management of the spaces.
Integrated room
and service booking
with Microsoft Outlook
and Google Calendar
Thanks to the integration of ZAsset Booker
with Microsoft Outlook and Google
Calendar, schedules and bookings are
always synchronized, in bi-directional
mode. In addition, with ZAsset
Booker Outlook Plug-in
you can book meeting rooms and related
services directly within the Microsoft
Outlook appointment scheduling tool via
the ZAsset Booker interface.
BOOK VIA QR CODE
BOOK IN INSTANT
BOOKING MODE
VIEW THE
SPECIFICATIONS
VIEW INFORMATION
ON SCHEDULED
MEETINGS
THINGS YOU CAN DO ONCE YOU HAVE CHECKED THE AVAILABILITY OF THE ROOM/HALL.
DEPOSIT
PERSONAL
BELONGINGS
COLLECT AND
DELIVER PARCELS
With
Smart Locker
you can:
SMART LOCKER
FOR EVERY NEED
Smart Locker are intelligent
lockers that are natively integrated
with ZAsset Booker.
ASSIGN OBJECTS
(E.G. KEYS, HELMETS,
INTERNAL MAIL)
CHARGING
DEVICES
DISTRIBUTE
REFRIGERATED
MEALS
Versatile and modular,
Smart Lockers are easy to use because they
are managed via mobile app and guarantee
maximum security because they are
directly connected to the user’s booking.
IT’S TIME FOR LUNCH
Thanks to its highly agile, configurable
architecture, ZAsset Booker is the ideal tool
to provide the end user with immediate access
to the Food & Beverage services
offered by the company.
With ZAsset Booker you can book:
• Access to the company restaurant
or seat at the table in pre-established time slots.
• Collection of the meal from
the Smart Locker (also refrigerated),
that can be eaten in the break area, company bar,
or even at your workstation.
UP-COMING EVENT:
BOOK THE NECESSARY
RESOURCES!
Organise and manage your event by
booking the most suitable space
(meeting room, training room, auditorium)
with the necessary specifications
capacity, IT supports, etc.), and
related services/equipment,
such as catering, projectors, whiteboards,
videoconferencing systems, etc., synchronising
appointments between your mail calendars
(Outlook and Google Calendar).
BOOK
COMMUNAL
SERVICES AND
EQUIPMENT IN
SELF-SERVICE
MODE
This solution allows you to
monitor your entire inventory
of services and equipment,
with the possibility of organising
and assigning them according
to pre-defined criterias.
This simplifies the management
and distribution of the company’s
communal resources.
Verification of the availability and
booking of the various
resources, can be carried out
directly from the App, making
the entire process extremely
quick and easy.
THE WORKING DAY
HAS COME TO AN END:
NOW FOR SOME FUN!
With ZAsset Booker
you can book:
• access to the gym
• your favourite course
• a Smart Locker to store your
personal belongings
• Corporate Welfare Plan
activities